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Manage your time better: Great time-management tools for the constantly strapped for time

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Do you:

• Wish there were more hours in a day?
• Have a never-ending to-do list?
• Find yourself working and sleeping late to finish tasks?
• Find it hard to prioritise what you need to do?

If any of the above describes you, you could probably do with better time management.

Here are some tools and ideas you can harness to manage your time more efficiently:

The Pomodoro technique: The Pomodoro technique was developed in the 1980s by Francesco Cirillo to improve his own concentration and is used by professional teams and individuals around the world today. The technique works by breaking down tasks into timed, manageable-sized chunks of 25 minutes each, or ‘Pomodoros’ (based on the original kitchen timer that inspired the technique). Download the e-book and related tools at the website.

Cozi family calendar: The Cozi calendar helps the whole family streamline its multiple activities into one convenient, quick-glance calendar. Entries are displayed as regular (automatically scheduled weekly, monthly, annually) or special events, and colour coded according to the individuals involved.  While tailored for families, the Cozi organizer, which also syncs with other calendar tools, will work equally well for small working groups.

Time management quiz: This simple quiz by Mind Tools will help you get a better idea of where your shortfalls are and how you can address them so that you can use your time more productively.

Todoist: Simplify your to-do list so that important tasks come first with this handy online tool.

RescueTime: RescueTime is a painless, time-tracking software that automatically gathers data about the websites you visit and gives you an overview of how productive you are, based on the amount of time you spend at various categories of websites (eg. business, communication, social networking, utilities, entertainment, etc). If you manage a team of people, RescueTime can also be used to monitor and compare staff activity to increase overall productivity.

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